Project Description

Company overview

Industry

Environmental Services

Sector

Fleet & workshop

Fleet Size

700+

Fleet and Procurement Manager:

Shamek Kowalczyk

See why Vehocheck was the perfect fit for Urbaser.

A leader in environmental services, Urbaser Ltd provides municipal, waste treatment and recovery services to residents throughout the UK. Our operations are focused on conserving resources, carbon reduction and delivering a circular economy.

Our parent company, Urbaser S.A.U based in Spain, has extensive experience in the provision of environmental services both nationally and internationally. At present, we are the third-largest environmental services provider in Europe, providing high profile waste treatment, waste and recycling collection, street cleansing and grounds maintenance services in cities including Barcelona, Madrid, Paris, Porto and London.

In addition, we also operate comparable operations across Asia, North Africa and South America

Why Vehocheck vehicle compliance and Fleet Management system was the perfect fit for Urbaser?

Urbaser has grown incredibly quick in the past 3 years and our systems have been playing catch up on many fronts. Vehocheck was a perfect fit for what we needed and indeed required in our quest for platforms that show us ‘one version of the truth.’ Uniformity across all Urbaser depots, photographic evidence, remote access and ability to monitor compliance at group, depot and contract levels.

Working closely with the Vehocheck developers (who are always ready to listen), we’ve been able to customise/improve the system and tailor it to our business needs and now we feel that Vehocheck is helping take Urbaser to another level.

“Previously, 182k paper defect reports would have been filled out by Urbaser drivers over a year,”

Shamek Kowalczyk – Fleet and Procurement Manager

Moving digital increased efficiencies and productivity.

Old fashioned paper, vehicle defect books and paper PMI checks initially served a purpose, but soon became unreliable and hard to manage. All reporting was retrospective whereas now, at a push of a button we have a real-time view and a very clear picture of all our fleet vehicles, with detailed reporting that can support our managers and help increase performance, whilst identifying any areas of non-conformance.

This helped Urbaser efficiently manage a fleet of around 700 vehicles in real-time across the country. All our information is now held in one place and can be accessed anytime and from anywhere. The investment in Vehocheck also helped our regional and national managers reduce not only fuel use but travel time which allowed them to spend more time in the business.

We’ve estimated that we will save 10 trees per year by going paperless with Vehocheck

Shamek Kowalczyk – Fleet and Procurement Manager “Of course, there is a cost to going digital, but paper isn’t as cheap or easy as it seems. Using paper not only has an environmental impact, but it’s also time-consuming and resources heavy.

So much time was wasted on drivers filling in and either printing, scanning or faxing back, not to mention chasing documents that came back either spoilt, incomplete, or didn’t come back at all.”

“Previously, 182k paper defect reports would have been filled out by Urbaser drivers over a year,”

According to Wikipedikia

One tree makes 16.67 reams of copy paper or 8,333.3 sheets.

At Urbaser, on average we carry out 3,500 daily walkaround checks across our fleet over the course of a week. Our old paper defect books were A5, which is half the size of A4 so that’s 2 checks per 1 piece of A4 paper.

So if we divide the weekly checks by 2, that’s 1,750 pieces of A4 paper, which we multiple by 50 operational weeks, this adds up to 87,500 pieces of A4 paper.

“Through innovations and technology, Urbaser are reducing their environmental impact to a minimum.”

Why Urbaser choose Vehocheck?

Daniel Green – Project Manager “Before choosing Vehocheck for our vehicle compliance and fleet management, we researched other providers but felt that Vehocheck was the best option. We were right! Vehocheck is a great compliance and fleet management tool that has increased our fleet visibility, decreased administrative time and helped Urbaser reduce our environmental impact”.

We have worked very closely with both the Vehocheck customer service and development teams, to create a tailored digital compliance and fleet management system that not only fits our business requirements but it’s also scalable and future-proof.

“Vehocheck is a great compliance and fleet management tool that has increased our fleet visibility, decreased administrative time and helped Urbaser reduce our environmental impact”.

Daniel Green – Project Manager

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